Sunday, December 13, 2009

Andy's Guide to Lotusphere - 2010 Edition!

Wow! Can you believe that it's already that time of year again?
It seems like just yesterday when all us Yellow soldiers were huddled in the main hall trying to figure out just what all those words were for on the sheet of paper at the Closing General Session.  Well kids, it's Lotusphere time again which also means it's time for me to put in my two cents of what someone can expect from our pagan-like midwinter fest.  Especially someone that is a first timer and does not know what to expect.
(And now, the yearly disclaimer:)
What you will not find here is who the special guest speaker at the OGS . (As always, my money is on "The Shat", but that's just a guess. I've been guessing that for several years now and have never been right.)

What you will find is what I've learned from making the pilgrimage south each January and from what others have contributed to the comments section from my previous posts. My perspective on Lotusphere is that of a customer.  I'm not an IBM employee, vendor or business partner. If you've stopped by in the past to read my thoughts on the event, you may notice some copying and pasting, but there is some new stuff. So here goes!
This year, I’m going to try and break this into different sections.  The Prep for Lotusphere and what to do while you’re there.
The Prep:
1.  There are several web resources I recommend you check out ahead of time:
  • The official Lotusphere website. 'Nuff said.
  • Get to know, The Turtle.  For many years, Scott "The Turtle" Wenzel has put together numerous resources regarding Lotusphere on his website The Weightless Dog.  This year in addition to his site, Scott penned an article for the LotusUserGroup.Org’s website on how to economize your week in Florida.  You can check it out here.
  • The Power of the Lotusphere Community - The Lotusphere blog! Back again this year is another great center for information from the four corners of the web regarding Lotusphere.
  • - The list of lists for the Lotus blogsphere. If you have not yet dipped your toes into the vast ocean of knowledge that is there for the taking on this site, then you don't know what you're missing. As Lotusphere grows closer, I'm sure that the site will come alive with Lotusphere related rhetoric and information.
  • If you’re on Twitter, follow the hashtag #LS10.  That’s the official hashtag for Lotusphere 2010.  Also, follow @lotusphere on Twitter for updates about the event. IBM is also running @LotusKnows for official news and announcements.  One other group to follow as well is the speakers for Lotusphere that have Twitter accounts.  You can find them at
2.  Go and get yourself a new pair of tennis/walking shoes NOW. Wear them and break them in. This will save your feet some pain after the first day of walking around the conference. And you will do a LOT of walking around while you are there. You may also want to get a new pack of white socks at Wal-Mart or Target. The real cushy kind. Those help a lot too.
3.  Before you leave on your adventure, stop by that section in cosmetics at the Wal-Mart or Target that has all the neat little travel sized stuff and pick up anything you can think of that you may need! Aspirin, Advil, Tylenol, Nyquil, baby powder, Qtips, etc, etc. But most importantly PEPTO-BISMOL. I got REALLY ill once and had to dish out a lot of money at the little store in the Dolphin for supplies. Bringing a small drug store with you can really save you some bucks. It's usually 3-4 times more on site.  After all, you are staying at Walt Disney World.
4.  Download the Lotusphere 2010 Agenda database here.  This is a FANTASTIC tool by Ben Langhinrichs that is been based  on the Notes Journal database that contains the sessions, their descriptions, location and times. It has a handy add to calendar button that puts the session right in your Notes calendar. And if you have a BlackBerry, Traveler device or something else hooked up to your Notes calendar, it's on there too!  Very useful when planning your time.
5.  If you need to, order more business cards now. You will go through a lot of them. Downside - Your phone will ring for a couple of weeks afterward. Upside - You use them to win cool stuff like iPods!
6.  Pay attention to the weather forecasts leading up to Lotusphere. Orlando can be really nice and warm in January but it can also get downright cold at night. Pack appropriately.
7.  Dress for Lotusphere is casual. Jeans, shorts, polos and t shirts seem to be the norm. Even kilts for some!
8.  Bring a plug strip with you. Most hotel rooms are limited on power outlets and having several outlets extra can always come in handy.
9.  And don't forget all of your accessories power cords for charging your stuff! You don't want to show up Saturday and realize that you are short a power cord for your BlackBerry. Not that I've ever done something like that, ever.

You're There!:
So now that you packed all your power cords and plug strips, you arrive in Orlando to hopefully warm, sunny skies and are ready to begin drinking from the fire hose of knowledge that is Lotusphere.
1.  Since Orlando is a tourist mecca, there are several ways to get to and from the airport.  The most expensive option is of course a private car or taxi.  But those can be a little costly.  For $33 (plus tips) round trip, you can take advantage of the Mears Shuttle.  This will get you to the hotel and back relatively easy.  But, you do need the coupon.  Click here to download it. If you are staying at a Disney property (non-Swan or Dolphin hotel), you can also look into using the Magical Express for free.  See your hotel information for details.
2. If you are staying at the Swan or Dolphin, great.  You're right where the action is.  The Yacht and Beach is the next closest offical hotel right within walking distance of the event.  If you are staying at one of the other Disney properties, get to know early where the conference shuttle pick up and drop off is at.  It's usually right out front of the hotel and you can always ask an ever helpful Disney cast member where they are.  My first year down there, I missed Saturday night registration by 10 minutes because I used the Disney transportation to get me to Downtown Disney first, then back to the Dolphin.
3.  To go along with point #2, don't be afraid of getting stranded at the Swan or Dolphin after the conference shuttles run.  You can use the Disney buses to get around.  From the hotels, the go down to Downtown Disney and from there you can catch a bus back to your hotel.
4.  Once you checked into the conference DO NOT LOSE YOUR BADGE!  There are no mulligans.  You are Gollum and that is your precious.
5.  Meet people and make contacts. Very useful and fun. Sitting in your hotel room at night is no fun. Get out and mingle, network and collaborate! If you arrive on Saturday and have nothing to do, wander on down to the Boardwalk area and stop in to the Big River Grille & Brewing Works. On Saturday afternoon, the Bloggers -and friends- Annual Lotusphere Dinner, BALD, takes place. It's nothing more then a bunch of Lotus geeks hanging out for a few adult soda pops and enjoying each others company. Then later in the evening on Saturday, wander on down to the ESPN bar for The Turtles get together. Always a fun time!
6.  While we're on the topic of getting out and having fun, go to the vendor sponsored events usually on Tuesday night. They are always a lot of fun! (And saves you from having to find something for dinner that fits your expense account.)
7.  Your first time at Lotusphere is like your first day at college. You will be wandering around wondering where in the hell SW10 is. Ask people! Or if you look lost enough, (like I did my first year), someone will help you out.
8.  If you are certified take advantage of the Certification Lounge. Hang out, get some eats, and get a chair message.
9.  Stop by the Jamfest. The name says it all. After the product showcase reception Monday night, it's over at the Atlantic Dance Hall on the Boardwalk.
10.  Don't miss breakfast and lunch. I've really enjoyed the food that the catering folks put out for us. Especially at breakfast, drink lots of OJ, eat a bran muffin or two and have a bowl of cereal. Really pays off for the rest of the day. Also, be sure to thank the nice folks that are there taking care of us. They are always real nice people and seem to appreciate someone thanking them.
11.  During the morning and afternoon, there are break stations set up throughout the conference.  Usually coffee, water/juice and a snack. Grab couple extra waters and snacks and throw them in your bag for either a late night snack or just to have the water around.  Keep yourself hydrated while you are on the go down there.  A full day of sessions and running between hotels can be draining. 
12.  Stop into the developer labs and have all your burning questions answered! All of the top folks from IBM are there to help you through all of those tough questions you've been meaning to ask! Also, if they have the User Experience lab again this year, it's really cool! Check them out!  Stop by and say hi to Mary Beth and crew.  They are there to listen to us, the customer!
13.  Take Visio's with you of your environment. What better way to explain the layout of your environment than to have the graphical representations of it with you.
14.  When Lotusphere is over and you're getting ready to jump a plane home, be sure to check your receipt from the hotel. The Swan and Dolphin are notorious for charging you for things you didn't use, like the mini-bar in the hotel room. They almost got me one year. I'm sorry, $3 for a Snickers bar is just insane!
15.  Now here is the MOST important thing you can take away from this blog entry:
Lotusphere is what YOU make of it! Take advantage of everything that you can, but pace yourself. You will be drinking from the fire hose of knowledge and sometimes by Wednesday, you may start burning out. Take it easy, take care of yourself, but just have fun!

So there you have it! These are the most important points that I have to offer about making the most of your Lotusphere experience. If you have anything to add, PLEASE feel free to leave comments to add to the list.  I will be updating this list as needed as the event gets closer.

See you in Orlando!


IdoNotes said...

For those that are on Twitter, the Lotusphere account is the place to get involved (I am re-posting yet again on how to use and maximize it). Also, there is now a list of the Lotusphere speakers so you can watch the list itself to see what just the speakers are talking about.

Great overview again for this year.

Bilal Jaffery said...

Officially, IBM will be supporting the Lotusphere event through the @LotusKnows ID as well.

Andy, could you add that to your document as well.

Theo Heselmans (Xceed) said...

Thanks Andy,

Thorough job as usual.
cu soon in Orlando :-)

LotusGeek said...

Great post! I have linked to this, and have added a few suggestions of my own... ;)

Suggestions for Lotusphere 2010!


Andy Donaldson said...

Thanks for the link-love Rocky! See ya next weekend!

jengle said...

VoiceRite will be at Lotusphere 2010 in booth 305, and we will be signing qualified visitors up (and setting them up ON THE SHOW FLOOR!) to try our Notes, Sametime and Blackberry Clients. For those that qualify and provide us with feedback (blog, email, whatever), we will be thanking them with $100 gift cards. We will be showing a total of three Lotus focussed products:

Password Reset over the telephone for Lotus Domino / Notes. Help Desks can automate up to 90% of password reset calls with this product

Lotus Sametime Unified Telephony integration. 

The latest releases of our VoiceRite Voicemail Client for Sametime/Notes and Blackberry. The latest versions do even more to help employees control, receive and manage voicemail from within their Lotus Notes, Sametime or Blackberry Smartphone.

IBM will be in our booth again this year (booth 305)

As usual, our CEO and Founder, Josh Schrager will be at the booth and is looking forward to seeing/meeting with and doing demos for as many Lotus experts as possible. Hope to see you at the show! said...

Hey - anybody know of any poker games going on down there? have been itching to get in one since the year they had poker at the Sunday Night party.